Scheduling: this is how helpful customized software can be

by Meike Müller
Planning appointments in companies is a major challenge. You probably know the situation: a general event or appointment is coming up and all colleagues have to be scheduled somehow. But it's not that easy, because each of you is involved in individual projects and has other appointments to attend. Proper planning is usually time-consuming and leads to a lot of chaos. If aspects such as individual travel (if the appointment takes place at a different location), possible delays and so on have to be taken into account, it can only become confusing. However, you can easily avoid this problem in future. Because the solution is customized scheduling software !

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What you can expect
  1. How does customized software work?
  2. These are the advantages of appointment software
  3. What our scheduling tool can do
  4. Have customized software developed

How does customized software work?

Grafik Laptop Wie funktioniert IndividualsoftwareInstead of planning appointments with the help of a calendar and by email with each individual employee, you can use scheduling tools. They make time management easier for you and help you to keep an overview. Many of these existing tools are standard software. You have probably already come across standard software in other areas. These are tools that are suitable for a wide range of people. However, this also means that they are usually very superficial and only have the most necessary functions. If you or your company have special requirements that need to be taken into account when managing your colleagues' time, these requirements cannot be solved with standard software. This is a case for customized software, which you can have developed by a software agency.

The software development can be tailored to your requirements so that in the end it only takes a few clicks to invite your employees to the next appointment. How the scheduling software works in the end and what features it has naturally depends on what you have in mind and which software agency you are working with. For example, we have also developed an appointment tool for efficient time management. It is suitable for both small and medium-sized companies with thousands of employees. Your own requirements can also be taken into account. If there are functions that our scheduling tool does not yet have, we will be happy to add them!

These are the advantages of scheduling software

Grafik Laptop Unsere TerminsoftwareIf you use an individual scheduling tool for your employee management, you no longer need to worry when a general appointment for the workforce is due. This is because the difficulty of scheduling all employees is reduced to a minimum with scheduling software. Our software can be used for any type of appointment: whether it's a general photo shoot, a health day, planning staffing at a trade fair, visits to the authorities and so on. Even the number of your employees doesn't matter for our solution - you get every colleague scheduled. And all it takes is a few clicks and a few minutes. So you no longer need to block off an entire day to manage time and project management in your company.

Ultimately, a scheduling tool not only saves you time, but also money. The bottom line is that your time or the time of your employees costs money. If this is no longer needed for administration, it can be used for other purposes, such as your core business. With our appointment software, you always have an overview of all appointments. You no longer have to manually enter all appointments in the company calendar. No, the software does it automatically! In addition to saving time, you can also avoid mistakes that might otherwise have crept in from time to time.

What our scheduling tool can do

Our individual software is the perfect tool for efficient time management in any company. It has its own calendar, rights management and an employee master and you can send invitations to appointments directly by e-mail. You can also view statistics and download details via CSV export. And we'll add everything else you need later!

The project management tool makes planning easier for the planner as well as for all other employees and the organizer of the upcoming event. The project manager can simply create an individual event in the scheduling tool and add the corresponding location. In addition, they simply enter appointment slots and time periods. Then all that remains is to send out the invitations and the planning is done. Doesn't that sound easy? Of course, reminders can also be sent to all employees so that the appointment is not forgotten! During the appointment, the project managers can also view statistics on the current status.

Grafik Laptop Unsere Individualsoftware ist perfekt für das TermintoolOn the employee side, it looks like this: Appointments can be selected and booked. Accidentally booked the wrong appointment or forgotten another appointment? Then the previously booked time slot can be canceled again and a new one booked. If no appointment is booked for any reason, the employee concerned will receive another reminder. For some events there is an additional organizer page. This is the case for a photo shoot, for example: there is also the photographer. They can mark employees as "photographed" or "no-show" in our scheduling software. The employees who did not show up then automatically receive an e-mail to select a new date.

Have customized software developed

Although our appointment tool can already be used for a wide range of applications, there may still be functions that it does not yet cover but that are essential for you. We can also add these functions for you at a later date with individual software development. Thanks to years of expertise in this field, all you need to do is tell us about your problems, we will solve them technically and develop individual software that is perfectly tailored to your needs. Feel free to contact us for an initial, no-obligation consultation.

What is your project? If you want to tell us about it, we'll call you back!

from 19.07.2021

Hello, my name is Meike. I take care of the EXWE back office and am responsible for our social media channels. All of our articles are meant to make your life easier and help you make decisions. Nevertheless, it can happen that something remains unclear, so: If you have questions about this article you can easily reach me at +49 231 93149827.

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