Scheduling and project management made easy.
Customized digitization software for time management control.
Appointment tool for small and medium-sized companies with several thousand employees
You surely know it - A deadline is coming up. Your task: to manage hundreds of people who are supposed to show up every minute or hour. But how can you save yourself as much effort as possible? And most importantly - what needs to be done to avoid asking every employee to sign up for the appointment who hasn't already done so? The solution: a software tool with
automation function. Whether it's health checks, employee shoots, trade show booth staffing, workshop appointments, doctor's appointments or visits to the authorities, our software can be used individually for any type of appointment and is ready to function at any time - no matter from which location.
Innovative appointment tools for the coordination of several thousand people
Customized time management software is used in the following areas, for example:
- Health events/checks
- Vaccination campaigns
- (Employee) shootings
- Trade show booth staffing
- Workshop scheduling
- Doctor appointments
- Visits to authorities
- Consulting appointments
- Scheduling company-wide evaluation
- Coordination of training courses
Scheduling software for health days, employee shootings and more
As an intranet solution, our appointment scheduling software was productively used by Kaufland, Linklaters, KPMG-Germany and the Autofit automotive repair shop chain. All brand and product names are registered trademarks of the respective manufacturers and rights holders.
We developed a scheduling tool for coordinating the processing of employee photos for KPMG, a company that operates internationally in the fields of auditing, tax consulting, legal consulting and management consulting. KPMG has approximately 236,000 employees at locations in 145 countries and is one of the four largest auditing companies in the world in terms of turnover, the so-called "Big Four".
We have also developed a scheduling tool for the company PV Automotive GmbH, better known for its numerous AUTOFIT master workshops. AUTOFIT master workshops offer their customers a comprehensive portfolio of work and products related to cars. Personal advice and trust are top priorities for the service brand.
The food retailer Kaufland, which is part of the Schwarz Group, has already used one of our appointment tools. Kaufland is one of the largest food retailers in Europe and employs more than 80 thousand people in Germany alone in approximately 750 stores and six logistics centers.
Planners
Components/parts of the solution
Example situation photo shooting
A structured organization and a clearly defined process for photo shoots are indispensable for companies of a certain size and number of employees. When several thousand employees are to be photographed individually, manual and individual scheduling, e.g. by telephone, is extremely complex.
Our task
What should the individual software do?
For example, we can help you coordinate and handle multiple photo shoots for large and medium-sized companies with around 3,000 employees. The time required for arranging appointments is minimized both on the part of the project management and on the part of the employees. The result: time savings through simple and automated project management for scheduling - scheduling, time & project management made easy.
Our software solution
How can EXWE's web developers help?
Our appointment scheduling tool automatically sends each predefined employee an invitation to find an appointment via email. The addressees can then choose an appointment from a number of predefined appointment slots. This simplifies the process and saves time - both for the photographer and for all involved employees.
In addition, addressees are prompted to sign up for the appointment after a predefined period of time - completely automatically. During the process, an up-to-date project status is also provided for the person planning the event.
Example situation health day
You are planning a health day in your company with various health checks. Until now, you may have handled this in two traditional ways: by e-mail registration or by telephone registration. With a large number of employees, it is difficult to maintain an overview. Errors can quickly creep in or appointments can overlap. This leads to frustration, additional work due to structuring efforts and to the fact that fewer and fewer employees come to the events than desired. An extremely complicated matter, in which we completely support you and make it very easy for you.
Our task
What should the individual software do?
Your task: to inform all employees in your company and to invite them. But how do you ensure that all interested parties register without overlapping schedules? And how do you guarantee that all employees come to the checks one after the other without having to interrupt their working hours and stand in line? The result: a structured, individual and clean planning execution, as well as a saving of working time for each employee.
Our software solution
How can EXWE's web developers help?
We provide you with a platform that conveniently guides each employee through a predefined schedule, where they can conveniently choose which health checks they want to attend and at what time. This ensures that there are no time overlaps. In addition, the tool offers the possibility to send automated reminders to those who have not yet signed up. The person organizing the event gets an insight into the status of the registrations at any time through the CSV report.
Functionality in detail
Planning person / project manager
- Create individual event
- Create locations At which locations will photo shoots be offered?
- Create appointment slots and time periods On which days will we take photos of employees and during which time period?
- Send invitations
- Send reminders
- Enter statistics about the current status of the shootings Send autom. participation conditions
Employees
- Select and book appointments
- cancel / re-book appointments
- receive reminder mail in case of missing registration in the accepted time period
Organizer
- Assign appointments to employees manually (telephone advice)
- Mark employees as photographed / not appeared
- Employees who did not show up will receive a request via e-mail to re-book appointments
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