Scheduling and project management made easy.

Individual digitization software to control time management

EXWE Gewinner Deloitte Technology Fast 50 Award 2023

Excellent

EXWE is the winner of the Deloitte Technology Fast 50 Award 2023. EXWE is one of Germany's fastest-growing companies.
technology companies.

Scheduling tool for small and medium-sized companies with several thousand employees

You probably know the situation - an appointment is coming up. Your task: to manage hundreds of people who are due to appear at minute or hourly intervals. But how can you save yourself as much time and effort as possible? And above all - what needs to be done to avoid asking every employee to sign up for the appointment who hasn't already done so? The solution: a software tool with

automation function. Whether health checks, employee shoots, trade fair stand appointments, workshop appointments, doctor's appointments or visits to the authorities: our software can be used individually for any type of appointment and is always ready for use - regardless of location.

Have appointment scheduling software created now

EXWE Kalender Terminplanungstool

Innovative scheduling tools for coordinating several thousand people

Individual time management software is used in the following areas, for example:

  • Health events/checks
  • Vaccination campaigns
  • (employee) photo shoots
  • Exhibition stand staffing
  • Workshop scheduling
  • Medical appointments
  • Visits to authorities
  • Consultation appointments
  • Scheduling company-wide evaluation
  • Coordination of training courses

Scheduling software for health days, employee shootings and more

Our appointment scheduling software was used productively as an intranet solution at Kaufland, Linklaters, KPMG Germany and the Autofit car repair shop chain. All brand and product names listed are registered trademarks of the respective manufacturers and rights holders.

Example of a photo shoot

A structured organization and a clearly structured process for photo shoots is essential from a certain company size and number of employees. With several thousand employees who are to be photographed individually, finding an individual appointment manually, e.g. by telephone, is extremely complex.

Our task

What should the individual software do?

For example, we can help you coordinate and manage several photo shoots for large and medium-sized companies with around 3000 employees. The time required to arrange appointments is minimized for both project management and employees. The result: time savings through simple and automated project management for scheduling - scheduling, time & project management made easy.

Our software solution

How can EXWE's web developers help?

Our appointment scheduling tool automatically sends each predefined employee an invitation to find an appointment via e-mail. The recipients can then choose an appointment from a number of predefined appointment slots. This simplifies the process and saves time - both for the photographer and for all employees involved.
In addition, recipients are prompted to register for the appointment after a specified period of time - completely automatically. During the process, a current project status is also provided for the person making the plans.

Planning persons

EXWE Planende Personen

Example of a health day

You are planning a health day at your company with various health checks. Until now, you may have organized this in two traditional ways: by e-mail registration or by telephone registration. With a large number of employees, it is difficult to keep track of everything. Errors quickly creep in or appointments overlap. This leads to frustration, extra work due to structuring efforts and fewer and fewer employees attending the events than desired. This is an extremely complicated matter, which we can help you with completely and make it very easy for you.

Our task

What should the individual software do?

For example, we can help you coordinate and manage several photo shoots for large and medium-sized companies with around 3000 employees. The time required to arrange appointments is minimized for both project management and employees. The result: time savings through simple and automated project management for scheduling - scheduling, time & project management made easy.

Our software solution

How can EXWE's web developers help?

Our appointment scheduling tool automatically sends each predefined employee an invitation to find an appointment via e-mail. The recipients can then choose an appointment from a number of predefined appointment slots. This simplifies the process and saves time - both for the photographer and for all employees involved.
In addition, recipients are prompted to register for the appointment after a specified period of time - completely automatically. During the process, a current project status is also provided for the person making the plans.

Components/parts of the solution

EXWE Bestandteile der Lösung

Functionality in detail

What kind of tools are these?

A short FAQ about appointment tools and more

  • What is an appointment tool?

    An appointment tool is a type of software that is used to plan and manage meetings, appointments and events. It is a useful tool for people who have many appointments and want to use their time effectively. An appointment tool can have various functions, such as the ability to share appointments with other people, create notifications and synchronize the calendar to ensure that everyone is aware of current appointments. An appointment tool can be used in different ways, for example as standalone software on the computer or as a web application that can be accessed via a browser. There are also mobile apps for appointment tools that can be used on smartphones and tablets.

  • How does appointment scheduling software work?

    Appointment scheduling software helps users to find a common date for a meeting or other event. It usually provides a user interface where users can enter their available times. The software then analyzes this information and suggests possible dates that everyone involved can attend. The functionality of appointment scheduling software can vary depending on the provider and product. Some systems offer additional features such as the ability to confirm or decline requests, send invitations and send reminders. To use appointment scheduling software, users usually need to create an account and enter their available times. The software can then suggest appointments that match these times. Users can then select and confirm an appointment and the software will note the appointment in everyone's calendar. There are many different appointment scheduling software products on the market that have different features and pricing models. Some are designed for corporate use, while others are for personal use. It is worth comparing different options to find the product that best suits the user's needs and requirements.

  • Why should you use a scheduling tool?

    A scheduling tool can help you plan and organize your time better. It helps you keep track of appointments and tasks and ensure that you fulfill all important commitments. With an appointment tool, you can also collaborate better with other people by sharing calendars and informing each other of upcoming events. An appointment tool can also help you increase your productivity by allowing you to use your work time effectively and minimize distractions. Overall, an appointment tool offers many benefits to help you better manage your time and achieve your goals.

  • What is project management?

    Project management is the application of methods, skills, knowledge and techniques to successfully plan, execute and complete projects. It includes identifying goals and objectives, creating plans, monitoring progress and performance, managing resources and solving problems that may arise during the project. Project management is an important skill needed in many industries and organizations to ensure that projects are completed successfully and the expectations of stakeholders are met. Project management tools such as Gantt charts and Kanban boards help to plan and track projects and document progress.

  • How is a scheduling tool structured?

    A scheduling tool is a type of software that makes it possible to find and agree on dates that are as optimal as possible for everyone involved. How such a tool works depends on its specific design, but in general it consists of the following components: Entering availability: users enter their availability by marking specific times and days when they are available. This information is stored in a calendar. Appointment suggestions: The tool uses the availabilities entered by the users to suggest possible appointments that are suitable for everyone involved. These suggestions are usually displayed in the form of a calendar or a list. Appointment confirmation: Once a suitable appointment has been found, users can confirm it by marking or selecting it. This appointment is then saved in the calendars of all participants and marked as a fixed appointment. Notifications: An appointment finding tool can also send notifications to users to inform them of upcoming appointments or to remind them to enter their availability. Integration with other tools: Some appointment scheduling tools integrate with third-party calendar or email software to make it easier for users to access their appointments. Additional functions: Depending on the purpose for which the appointment scheduling tool is being used, other features may also be included, such as the ability to book meeting rooms or equipment, or the integration of video and audio conferencing

  • What are innovative scheduling tools?

    Innovative appointment tools are software tools that are used to facilitate appointment scheduling and management. They are typically used in companies, organizations or individual practices to manage and coordinate employees', customers' or clients' entitlement to appointment services. In general, innovative appointment tools can help increase the efficiency of businesses and organizations by improving appointment services and simplifying the management of appointments.

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