Scheduling and project management made easy.
Customized digitization software for time management control.
Appointment tool for small and medium-sized companies with several thousand employees
You surely know it - An appointment is coming up. Your task: to manage hundreds of people who are supposed to show up every minute or hour. But how can you save yourself as much effort as possible? And most importantly - what needs to be done to avoid asking every employee to sign up for the appointment who hasn't already done so? The solution: A software tool with
automation function. Whether health checks, employee shootings, trade fair stand staffing, workshop or doctor appointments or visits to the authorities: our software can be used individually for any type of appointment and is ready to function at any time - no matter from which location.
Innovative appointment tools for the coordination of several thousand people
Individual time management software is used, for example, in the following areas:
- Health events/checks
- Vaccination campaigns
- (Employee) shootings
- Trade show booth staffing
- Workshop scheduling
- Doctor appointments
- Visits to authorities
- Consulting appointments
- Scheduling company-wide evaluation
- Coordination of training courses
Scheduling software for health days, employee shootings and more
As an intranet solution, our appointment scheduling software was used productively at Kaufland, Linklaters, KPMG-Germany and the Autofit automotive repair shop chain. All brand and product names are registered trademarks of the respective manufacturers and rights holders.
We developed a scheduling tool for coordinating the processing of employee photos for KPMG, a company that operates internationally in the fields of auditing, tax consulting, legal consulting and management consulting. KPMG has approximately 236,000 employees at locations in 145 countries and is one of the four largest auditing companies in the world in terms of revenue, the so-called "Big Four".
We have also developed an appointment scheduling tool for the company PV Automotive GmbH, better known for its numerous AUTOFIT master workshops. AUTOFIT master workshops offer their customers a comprehensive work and product portfolio around the car. Personal advice and trust are top priorities for the service brand.
The food retailer Kaufland, which belongs to the Schwarz Group, has already used one of our appointment tools. Kaufland is one of the largest food retailers in Europe and employs over 80,000 people in Germany alone in approximately 750 stores and six logistics centers.
Components/components of the solution
Example situation photo shooting
A structured organization and a clearly defined procedure for photo shoots is indispensable for companies of a certain size and number of employees. When several thousand employees are to be photographed individually, manual and individual scheduling, e.g. by telephone, is extremely complex.
What should the individual software do?
We can help you, for example, with the coordination and handling of several photo shoots of large and medium-sized companies with around 3000 employees. The time required for arranging appointments is minimized both on the part of the project management and on the part of the employees. The result: time savings through simple and automated project management for scheduling - scheduling, time & project management made easy.
Our software solution
How can EXWE's web developers help?
Our appointment scheduling tool automatically sends each predefined employee an invitation to find an appointment via email. The addressees can then choose an appointment from a number of predefined appointment slots. This simplifies the process and saves time - both for the photographer and for all involved employees.
In addition, addressees are prompted to sign up for the appointment after a predefined period of time - completely automatically. During the process, an up-to-date project status is also provided for the person doing the planning.
Example of a health day
You are planning a health day in your company with various health checks. Until now, you may have handled this in two traditional ways: by e-mail registration or by telephone registration. With a large number of employees, it is difficult to keep track of everything. Errors can quickly creep in or appointments can overlap. This leads to frustration, additional work due to structuring efforts and to the fact that fewer and fewer employees come to the events than desired. An extremely complicated matter, in which we completely support you and make it very easy for you.
What should the individual software do?
Your task: to inform all employees in your company about it and to invite them. But how do you ensure that all interested parties register without overlapping schedules? And how do you guarantee that all employees come to the checks one after the other without having to interrupt their working hours and stand in line? The result: a structured, individual and clean planning execution as well as a saving of working time for each employee.
Our software solution
How can EXWE's web developers help?
We provide you with a platform that conveniently guides each employee through a predefined schedule, where they can conveniently choose which health checks they want to attend and at what time. This ensures that there are no time overlaps. In addition, the tool enables automated reminders to be sent to those who have not yet signed up. The person organizing the event gets an insight into the status of the registrations at any time through the CSV report.
Functionality in detail
Planning person / project manager
- Create individual event
- Create locations, at which locations will photo shoots be offered?
- Create appointment slots and time periods On which days will we take photos of employees and during which time period?
- Send invitations
- Send reminders
- Enter statistics about the current status of the shootings, send autom. participation conditions
- Select and book appointments
- cancel / re-book appointments
- receive reminder mail in case of missing registration in the accepted time period
- Assign appointments to employees manually (telephone advice)
- Mark employees as photographed / not appeared
- Employees who did not show up receive an e-mail requesting them to book another appointment
What are these tools?
A short FAQ about appointment tool and more
What is an appointment tool?
An appointment tool is a type of software that is used to schedule and manage meetings, appointments and events. It is a useful tool for people who have many appointments and want to use their time effectively. An appointment tool can have various features, such as the ability to share appointments with other people, create notifications, and synchronize the calendar to ensure that everyone is aware of current appointments. An appointment tool can be used in different ways, such as standalone software on a computer or a web application that can be accessed through a browser. There are also mobile apps for appointment tools that can be used on smartphones and tablets.
How does appointment software work?
An appointment setting software helps users find a common appointment for a meeting or other event. Typically, it provides a user interface that allows users to enter their available times. The software then analyzes this information and suggests possible dates that everyone can attend. How scheduling software works can vary depending on the vendor and product. Some systems offer additional features such as the ability to confirm or decline requests, send invitations and send reminders. To use appointment setting software, users typically need to create an account and enter their available times. The software can then suggest appointments that match those times. Users can then select and confirm an appointment, and the software will note the appointment on everyone's calendar. There are many different appointment setting software products on the market, with different features and pricing models. Some are designed for corporate use, while others are for personal use. It is worth comparing different options to find the product that best fits the user's needs and requirements.
Why use an appointment tool?
An appointment tool can help you better plan and organize your time. It helps you keep track of appointments and tasks, and make sure that you meet all of your important commitments. An appointment tool can also help you collaborate better with other people by sharing calendars and letting each other know about upcoming events. An appointment tool can also help you increase your productivity by allowing you to use your work time effectively and minimize distractions. Overall, an appointment tool offers many benefits to help you better manage your time and achieve your goals.
What is project management?
Project management is the application of methods, skills, knowledge and techniques to successfully plan, execute and complete projects. It involves identifying goals and objectives, creating plans, monitoring progress and performance, managing resources, and solving problems that may arise during the project. Project management is an important skill needed in many industries and organizations to ensure that projects are completed successfully and meet stakeholder expectations. Project management tools such as Gantt charts and Kanban boards help plan and track projects and document progress.
How is a scheduling tool structured?
A scheduling tool is a type of software that allows you to find and agree on deadlines that are as optimal as possible for everyone involved. The way such a tool works depends on its specific design, but in general it consists of the following components: Entering availability: users enter their availability by marking specific times and days when they are available. This information is stored in a calendar. Appointment suggestions: The tool uses the availabilities entered by users to suggest possible dates that are convenient for all parties. These suggestions are usually displayed in the form of a calendar or a list. Appointment confirmation: once a suitable appointment has been found, users can confirm it by marking or selecting it. This appointment is then saved in the calendars of all participants and marked as a fixed appointment. Notifications: An appointment finding tool can also send notifications to users to inform them of upcoming appointments or to remind them to enter their availability. Integration with other tools: Some appointment setting tools integrate with third-party calendar or email software to make it easier for users to access their appointments. Additional features: Depending on the purpose for which the appointment setting tool is used, other features may also be included, such as the ability to book meeting rooms or equipment, or the integration of video and audio conferencing
What are innovative appointment tools?
Innovative appointment tools are software tools used to facilitate appointment scheduling and management. They are typically used in businesses, organizations, or individual practices to manage and coordinate employee, customer, or client eligibility for appointment services. In general, innovative appointment tools can help increase the efficiency of businesses and organizations by improving appointment services and simplifying appointment management.
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